Would you like to join the leading international intergovernmental organization? Under the direction of the Deputy Chief of the C2 Centre, you will provide comprehensive administrative support to the C2 Centre and serve as a key point of contact for team members, addressing various issues and assisting with daily scheduling.

Responsibilities

• Serve as the primary contact for the Agency's Tasker Tracker, attending bi-weekly meetings and maintaining the internal C2 Centre Action List. Ensure timely coordination of taskers within the C2 Centre.
• Manage recruitment tracking and onboarding of new staff members, participating in recruitment update meetings and maintaining tracking data. Coordinate personal equipment provision and office space allocation, and assist with off-boarding departing staff.
• Act as the Information and Knowledge Management (IKM) Officer within the C2 Centre, attending monthly IKM meetings, developing the C2 collaboration portal, assigning reference numbers to documents, and maintaining electronic distribution lists.
• Handle Performance Management matters, preparing weekly status reports for management and liaising with the Chief People Office regarding changes.
• Manage E-Leave related matters, preparing status reports as needed and communicating changes with the Chief People Office.
• Serve as the Alternate Training Authority, processing Training Requests for C2 Centre staff according to NCI Academy guidelines, and ensuring timely communication between the Academy and the C2 Centre.
• Assist in organizing meetings, workshops, and conferences, managing administrative aspects such as venue requests, processing approvals, and ensuring participant access to NCIA premises.
• Arrange travel and in-theatre assignments, including NATO Travel Authorization, accommodation reservations, security clearances, and purchase orders for fees.
• Prepare correspondence, reports, requisitions, and other complex documents using various applications, following the Agency's formatting guidelines.

Requirements

• Higher vocational training in a relevant discipline with 1 year of related experience, or a secondary educational qualification with 3 years of related experience.
• Proficient in Microsoft Office applications (SharePoint, Word, Excel, PowerPoint, and Access) and computer-based tools for maintaining web pages.
• Excellent command of spoken and written English, with proven communication skills.
• Ability to take initiative and adapt to changing requirements in a demanding environment.
• Strong interpersonal skills, responsive to both external and internal customers.

Nice to Have

• Experience with SharePoint at an administration level.
• Familiarity with Project Management Tools.
• Prior experience in an international environment with military and civilian elements.
• Knowledge of NATO responsibilities and organization, including ACO and ACT.

If this role resonates with you, we would love to hear from you! Click 'Apply for this job' to complete a brief questionnaire, and we will reach out promptly if your experience aligns with our needs.