In this role, you will ensure the accuracy of the Master Document Register (MDR) and facilitate review and approval workflows, guaranteeing that teams and vendors always utilize the latest approved revisions. You will manage transmittals and submittals, maintain metadata and version control, and assist with handover and As-Built documentation, collaborating across engineering, procurement, QA/QC, and project controls.

The Role

You will be responsible for the following tasks:

• Maintain the MDR/VDR, including metadata, status, versions, owners, and due dates, ensuring full traceability.
• Intake and quality check drawings and specifications, applying numbering and naming conventions, while flagging inconsistencies.
• Run review and approval workflows (RFI/IFI/IFC/As-Built), tracking comments and close-outs, and recalling superseded documents.
• Prepare and track transmittals to and from vendors and clients, monitoring returns and actions.
• Support turnover dossiers (LTQR/QA packs) and consolidate As-Built documentation.
• Produce simple KPI/status reports, follow up on overdue items, and keep registers audit-ready.
• Maintain the EDMS/DMS (folders, permissions, templates) and assist users with searches and filters.

Requirements

• 2-3 years of experience in document control or technical administration, preferably in an EPC or engineering environment.
• Proficient with a DMS/EDMS (e.g., SharePoint, Aconex, Asite, Teamcenter, or similar).
• Strong knowledge of version/revision control, transmittals, and workflow processes.
• Excellent Excel skills; detail-oriented and focused on deadlines.
• Clear communicator in English (Dutch is a plus); service-oriented and proactive.