Receptionist - Front Office Operations at JAA Training Organisation

J

Receptionist - Front Office Operations

JAA Training Organisation

Haarlemmermeer, North Holland, Netherlands

On-Site

Intermediate

posted 43 days ago

View company profile

Vacancy Summary

Join JAA Training Organisation as a proactive Receptionist in our Front Office Operations Unit. You will be the first point of contact for visitors, ensuring a warm welcome while managing administrative tasks and facilities for training courses.

Required skills

Solution-Oriented

Procedures

communication

Documentation

Initiative

Operations

Reservations

service

Profit

security

Administrative Tasks

Reimbursement

Transport

Dutch

English

Technical Assistance

Microsoft Office

Drones

Education

Reception

Support

Correspondence

Contact

Flexibility

GC(MS)

Professional Development

Organizing

NET

Detail-Oriented

Training

Delivery

Technical Troubleshooting

Learning

Proactive

Windows

Nature

Bookings

Equipment

Inventory Management

Lighting

Safety

Organisation

English level

Fluent

Languages

English

The JAA Training Organisation (JAA TO) is seeking an energetic Receptionist to enhance our Front Office Operations Unit. This role requires a daily physical presence and involves welcoming guests with professionalism and warmth. The ideal candidate will have experience in administrative tasks, including answering calls and organizing facilities such as classrooms and reception areas. We encourage candidates to bring innovative ideas to improve our reception procedures for optimal training course operations.

The Role

As the Receptionist, you will be the first contact point for visitors from around the globe attending training courses or meetings. Your proactive and versatile nature will help maintain a tidy environment and ensure classrooms are ready for daily activities. You will assist both visitors and staff while keeping the reception desk organized and efficient, including inventory management and course-related administrative tasks.

Responsibilities

•

Oversee the Front Office unit and drive its professional development.

•

Securely open and close the building according to procedures.

•

Professionally welcome trainees, visitors, and instructors.

•

Prepare facilities for daily activities, including lighting and mailbox management.

•

Set up necessary items and equipment for upcoming training courses.

•

Provide technical assistance for classroom equipment as needed.

•

Manage Reception correspondence through calls, mail, and emails.

•

Handle administrative tasks related to training course delivery, such as issuing certificates and documentation filing.

•

Coordinate parking space reservations.

•

Assist guests with hotel shuttle bookings and respond to inquiries.

•

Monitor office supplies in collaboration with the Office & Facilities Manager.

•

Support staff with administrative tasks when required.

•

Suggest improvements for reception-related procedures.

•

Ensure high-quality standards in Front Office work manuals and procedures.

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